Posted at 11-04-2021
Administrative Assistant UAE
Administrative Assistant Abu Dhabi
Full time job, 6 days per week.
Applicant must have UAE Residence Visa
Salary 4000-6000 AED
UAE Driving licence as advantage
Provides administrative, secretarial and clerical support to others in the office to maintain an efficient office operation.
Main Job Tasks and Responsibilities
answer phones and transfer to the appropriate staff member
take and distribute accurate messages
greet public and clients and direct them to the correct staff member
coordinate messenger and courier service
receive, sort and distribute incoming mail
monitor incoming emails and answer or forward as required
prepare outgoing mail for distribution
fax, scan and copy documents
maintain office filing and storage systems
update and maintain databases such as mailing lists, contact lists and client information
retrieve information when requested
update and maintain internal staff contact lists
co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards
type documents, reports and correspondence
organize travel arrangements for staff
co-ordinate and organize appointments and meetings
assist with event planning and implementation
monitor and maintain office supplies
ensure office equipment is properly maintained and serviced
perform work related errands as requested such as going to the post office and bank
keep office area clean and tidy
Education and Experience
High School Diploma or equivalent
business college training an advantage
previous office experience may be requested but this can also be entry level position
competent computer skills including MS Office or equivalent
internet skills including use of e-mails, group messaging and data collection
English, Arabic, Russian (as advantage)
numeracy and literacy skills
organization and planning skills
work management and prioritizing skills
verbal and written communication skills
problem solving ability
attention to detail
Posted at 11-04-2021
Admin officer Dubai
Job description: We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.
To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.
Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
Providing real-time scheduling support by booking appointments and preventing conflicts.
Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
Screening phone calls and routing callers to the appropriate party.
Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
Greet and assist visitors.