Administration

Office Manager Dubai

Norváth & Partners successfully expands its consulting activities in the Middle East, especially in the United Arab Emirates and in the Kingdom of Saudi Arabia. Our consulting approach focusses on our functional skills in the fields of Corporate Performance Management and Performance Optimization, from strategy to implementation.

Your role

- As Office Manager & Accounts Administrator (m/f/d) you will play an important role in our team, backing up and supporting the work of our consultants.
To this end you will be responsible for professional office support and organisation, handling the office equipment and providing necessary documents (contracts, visa letters, health insurances, licences, registrations, certificates etc.).
- On top of this, you will take over responsibility in the administrative procedures for accounting. Here you will be in communication with auditor, submit tax forms, identify and address discrepancies, report on the status of accounts payable and receivable, update internal accounting databases and spreadsheets and pay GOSI contributions.
- In addition, you will handle and support the banking and invoicing process by managing obligations to suppliers, customers and third-party vendors, processing bank deposits, transferring bid bonds, funds & salaries, conducting monthly verification, reconciling financial statements, managing petty cash and ensuring timely payments.

Your profile

- Successfully completed Bachelor´s degree in Finance, Accounting or relevant field
- Proven work experience as an Accounts Administrator or similar role and in office management tasks, ideally in professional services (consultancies, auditing, law firms etc.) or first experiences in an administrative function in a public authority or ministry in the Middle East
- Good knowledge of bookkeeping procedures and debt collection regulations
- Advanced knowledge of Excel (using financial formulas and creating spreadsheets)
- Intercultural experience in the Kingdom of Saudi Arabia and/or other Gulf states
- Very good knowledge of English and Arabic
- Willingness to travel (approx. 2-3 days per month)
- Highly motivated, taking own initiative and structured and conscientious approach to work
- Self-confident manner and smart appearance, strong service-oriented point of view and the ability to keep a cool head even in hectic situations
- Team spirit and a dash of humour

Unit Manager Dubai

Job Purpose
To provide administrative support and look after office maintenance & statutory compliance.

2) Job Context
Mention the roles & responsibilities of the jobholder.
1. Looking after annual maintenance contracts & maintenance of office equipments, DG sets, air conditioners, fire fighting equipments, horticulture & pest control
2. Taking care of stationary, printing works, courier services, systems, communication networks, etc.
3. Responsible for checking all administrative expenses bills related to the group.
4. Coordinate & negotiate with vendors for best quotation
5. Assisting for purchase & maintenance of all company assets.
6. Supervise transport arrangement of company cars/buses for fuel, mileage, route etc.
7. Responsible for all admin issues such as purchase, security, housekeeping, office facilities, travel management & vendor management
8. Maintaining the records of fixed assets and consumables stocks.
9. Arranges for hospitalization of employees in case of emergencies.
10. Statutory compliance
11. Keeping track of expenses of all departments

3) Principal Accountabilities
1. Look after annual maintenance contracts & maintenance of office equipments
2. Statutory compliance
3. All admin issues such as purchase, security, housekeeping, office, facilities, travel management & vendor management

4) Competencies
Functional
Generic knowledge of local laws
Ability to interact with local government bodies
Well versed with reporting, accounts, inventory systems, civil works, carpentry, plumbing, safety measures and general maintenance.
Understanding Contracts & Property Management
Core
Ready to meet stringent deadlines
Should be open to work under pressure
Problem solving
Interpersonal skills

5) Minimum Requirements :-
A) Education & Training :- Any Graduate
B) Good knowledge of MS Office - Word, Excel
B) Work Experience :- 1-3 years

Jm food gulf

Administrative Professionals Dubai

Male/Female Inventory Manager/General Admin officer/ logistic controller required for a leading Food distribution company based in Dubai. Ideal candidate must have UAE experience in the similar capacity with any foodstuff company. he/she should have knowledge of manage team, implement policies, control and monitor stock movements, etc. Candidates with following skills may apply
Strong communication skills
skills in MS PowerPoint and Excel
Highly organized
Exceptional multitasker
Hard working
Experience within logistics activities and with valued UAE driving License

Gulf Appointments

Office Administrator Dubai

Office administrators undertake a range of functions to make sure the administration activities within an organisation run smoothly. They may be responsible for the management of human resources, budgets, accommodation and property facilities and records. These functions can be performed at various levels ranging from junior through to upper management.
Office administrators may perform the following tasks:
• supervise and coordinate activities of staff
• interview job applicants
• conduct orientation programmes for new employees
• administer salaries and determine leave entitlements
• be involved in staff training and development, preparation of job descriptions, staff assessments and promotions
• prepare annual estimates of expenditure, maintain budgetary and inventory controls and make recommendations to management
• maintain management information systems (manual or computerised)
• locate suitable business premises and negotiate reasonable leasing agreements
• provide and maintain business premises and other facilities, including plant machinery and equipment
• review and answer correspondence
• provide secretarial or executive services for committees.
Office administrators may work for one person or a group of people. In some areas of employment, long hours of work and/or travel may be required.
Personal Requirements:
• able to supervise others
• good oral and written communication skills
• aptitude for working with computers
• good organisation skills.

Personal Assistant Dubai

Personal Assistant Dubai

We are in need of PRO/Personal Assistance with knowledge in Properties and Logistics. Preferably Male with Driving License. Salary range is at 4,000 - 7,000 AED depending on the experience. Please send your CV

Office manager Dubai

Swisslinx

Responsibilities: - Maintain an inventory across UAE offices on all office assets and other belongings - Develop and implement administrative process, including record management, knowledge products and other resources are properly maintained. - Manage a team to ensure office supplies including stationary, brochures, flyers and gift items are maintained - Manage relationships with vendors, service providers and landlord, ensuring and ensuring all SLA are up to date - Present proposals and agreements’ preparation for new vendors and suppliers

Office Assistant Dubai

We are looking for office assistant with U.A.E driving license for our company

Maintain and update employees personal files, Visa renewal, ensure the process visa application for new and renewal of the visa, maintain the soft copy of the employees documents,filling of documents in employees personal file and updating of database,Advance excel skills.Documentation

Job type;Full time  

Salary ; 3,000/month

 

Selected Candidates