Administration

Personal assistant Dubai

Job description: Job Title: PERSONAL ASSISTANT (Female)
Job Description
Currently, we are looking for CEO Personal Assistant for our company. location Dubai. Interested Candidates Can submit their Application, once you submit Your Resume/CV, your qualifications will be reviewed If selected for an interview, you will be contacted by a member of the recruiting team to schedule an interview.
Job Duties and Responsibilities:
• Assist in the planning and preparation of meetings, conferences, and conference telephone calls
• Coordinate daily calendars of CEO
• Take minutes of the meetings when required
• Plan appointments and events
• Act as the point of contact between executives and employees/clients
• Create regular reports and update internal databases
• Make travel arrangements
• Manage phone calls and emails
• Respond promptly to managers queries
• Facilitate internal communication
• Suggest more efficient ways to run the office and troubleshoot malfunctions.

Admin assistant Dubai

Administrative Assistant

Position Purpose 


The ideal candidate will be experienced in handling a wide range of administrative support tasks. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and projects 

Duties and Responsibilities Administration 
General office management (answer all incoming office calls, stationary ordering, and contract follow-up, contacting suppliers for office requirements/repairs, fax/mail distribution, post office duties, ordering of supplies for meetings and office, maintenance of overall office environment). 
General administrative activities supporting cross functional teams. 
Support Axios UAE with travel and accommodation logistics, laptop management, visa documentation etc. 
Event Management e.g. annual strategy meeting, book lunches, dinners and client entertainment. 
Book, and set up meeting rooms to include tea, coffees and water. 
Organize meeting room ensuring projector screens, white boards, markers are all included. 
Support regional offices as required across MENA. 
Local travel throughout Dubai as required
Additional duties as required. 

Finance 
Dealing with creditors, payment and reconciliation. 
Experience in bookkeeping. 
Management of cheque tracker. 
Management of petty cash expenses and monthly petty cash book-keeping, working with Finance Manager. 
Maintenance and responsibility for filing and record keeping for vendors and office expenses and bank records. 
Responsible for the coding of invoices/expenses and Harvest inputs. 
Generation of specific reports and administrative tasks as required by the Finance Manager 
Participate in the development and implementation of new standard operating procedures. 
Assisting in a variety of projects to improve and develop the financial reporting process. 
Additional duties as required. 
HR 
Assist HR Manager as required including the scheduling of local interviews for MENA Director and Global Head of Consulting. 
Book meeting rooms accordingly for the interviews. 
Support HR Head Office in contacting, following up with local candidates as required. 
Confidential filing and management of local staff files and visas. 
Additional duties as required. 
Relationships 
Close working relationship with the UAE team and HQ. 
Communication with external parties 
Special Skills and Knowledge 
Fluency in written and spoken English. 
Well organized with numeracy and analytical skills. 
Attention to detail with methodical thinking. 
Inter-personal skills. 
Strong communication and writing skills. 
Flexible and pro-active attitude. 
Strong competency in Excel, PowerPoint and the full MS Office Suite 
Competencies 
Teamwork. 
Personal organization. 
Concern for order and quality. 
Application of job knowledge. 
Knowledge and information Management. 

AfroArab Project Management FZC

Executive Assistant Dubai

Job Title: Executive Assistant to the Managing Director
- Arrange conferences, meetings, and travel reservations for office personnel.
- Maintain scheduling and event calendars.
- Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
- Schedule and confirm appointments.
- Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
- Maintain proper filing of the documents of MDs office.
- Excellent inter-personal skills.
- Should be Proficient with MS office.
- Only female candidates need to apply.
- English & French must
- Work hours flexible
- Should own a laptop
- Visa for Dubai can be arranged

Data entry clerk Dubai

Data Enrty Clerk 

A Data Entry Clerk's Job Duties:


Maintains database by entering new and updated customer and account information.


Data Entry Clerk Job Duties:


Prepares source data for computer entry by compiling and sorting information; establishing entry priorities.

Processes customer and account source documents by reviewing data for deficiencies; resolving discrepancies by using standard procedures or returning incomplete documents to the team leader for resolution.

Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.

Maintains data entry requirements by following data program techniques and procedures.

Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data; combining data from both systems when account information is incomplete; purging files to eliminate duplication of data.

Tests customer and account system changes and upgrades by inputting new data; reviewing output.

Secures information by completing data base backups.

Maintains operations by following policies and procedures; reporting needed changes.

Maintains customer confidence and protects operations by keeping information confidential.

Contributes to team effort by accomplishing related results as needed.

Data Entry Clerk Skills and Qualifications:


Organization, Typing, Data Entry Skills, Attention to Detail, Confidentiality, Thoroughness, Decision Making, Independence, Analyzing Information , Results Driven, Energy Level

UAE Mail Store

Office Manager Dubai

A  fast growing F&B company looking for an Office Manager to join our hip team.

Person Specification/Essential Qualification:
Minimum 5 years of Admin, hospitality/HR/Purchasing experience
Must be female and immediately available
Computer skills
Have managed a full back office before 
Hands-on approach
Time Management
Analytical Skills
People Skills
Good business and technology skills
Ability to demonstrate common sense and negotiation skills.
Can handle stress very well

Principal Accountabilities:
Back office management and structure
Formulates HR Strategy
Recruitment, interviews, training & Development plan
Establish KPI/Objectives for the organization.
Conducts appraisals, performance evaluation and audits assessment.
Manpower budget control.
Define the organization chart and development.
Define the organization policies and procedures.
In charge of Admin functions.
Drafting contracts and cost savings.

Golf Windows

Administrative Assistant Dubai

We urgently Require an administrative assistant in our head office. We offer good salary package. Interested candidates should send us their cv

Administrative assistant Dubai

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). 


Responsibilities

Answer and direct phone calls
Distribute mail
Act as first point of contact for visitors


Qualifications

High school diploma or relevant work experience
Ability to maintain a positive attitude
Excellent communication skills
Basic knowledge of Microsoft Office

Administrative Officer Dubai

We are in need of an administrative offiver, you will report to the marketing manager, you will handle incoming calls and reception, you will assist customers with thier questions, source quotes and type up information, you will alos answer email enquiries and general office maintenance. You will also deal with all administrative tasks including faxing, filing, photo copying and ad hoc duties, we offer a great salary package

Selected Candidates