Administrative Manager Dubai
Job description: Position Purpose:
•The ideal candidate will be experienced in handling a wide range of administrative support tasks. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and projects.
Duties and Responsibilities:
•General Office duties and assistance (answer all incoming office calls, stationary ordering, contract follow-up, contacting suppliers for office requirements/repairs, fax/mail distribution, post office duties, ordering of supplies for meetings and office, maintenance of overall office environment).
•General administrative activities supporting cross functional teams.
•Support Axios UAE with travel and accommodation logistics, laptop management, visa documentation etc.
•Event Management e.g. annual strategy meeting, book lunches, dinners and client entertainment.
•Book, and set up meeting rooms to include tea, coffees and water.
•Organise meeting room ensuring projector screens, white boards, markers are all included.
•Support the UAE team with government requirements such as visas, licence renewal and other documentation.
•Dealing with creditors, payment and reconciliation.
•Experience in bookkeeping.
•Maintenance of cheque tracker.
•Petty cash expenses and monthly petty cash book-keeping, working with Finance Manager.
•Maintenance and responsibility for filing and record keeping for vendors and office expenses and bank records.
•Responsible for the coding of invoices/expenses.
•Generation of specific reports and administrative tasks as required by the Finance Manager.
•Participate in the development and implementation of new standard operating procedures.
•Assisting in a variety of projects to improve and develop the financial reporting process.
TYPIST URGENTLY REQUIRED
For a reputable Typing center in AJMAN,
With experience in the same field,
Accurate and fast in typing of Arabic and English.
Please email your CV
Administrative Assistant Dubai
To provide office support services in order to ensure efficiency and effectiveness within the Office
1. Receive, direct and relay telephone messages and fax messages
2. Greet, assist and/or direct students or visitors (This might require trips outside the office)
3. Pick up and deliver the mail/Courier (This might require trips outside the office)
4. Prepare or reply to correspondence
5. Maintain the general filing system and file all correspondence
6. Maintain an adequate inventory of office supplies
7. Respond to public inquiries
8. Provide secretarial support
9. Coordinate the repair and maintenance of office equipment
10. Support staff as requested
11. Perform other related duties as required
12. Assist in Travel Arrangements for Esri Staff
13. Assist with Travel Expenses Reports
14. Assist with paying office or business related bills or Expenses (This might require trips outside the office).
15. Assist with handling government applications/procedures (This might require trips outside the office).
16. Assist with Arabic Translation if needed (Government contracts or presentations).Enter/Update Database.
Administrative officer Dubai
Administrative & HR Executive
Looking for Young, Energetic & experienced candidate for our group head Quarters in SZR to handle all the Administrative work as well as HR requirement.
Candidate should be ready to shoulder the responsibility and who is ready work round the clock as the group presence is around the world.
Document controllers and project administrators to work in Abudhabi.
If you are holding resident status , pls send us your updated Cv stating your current, expected salary and availability.
Executive secretary to MD with 6-8 years of experience in similar field. The ideal candidate should be MBA or any equivalent Masters degree in management.
• Provide high level administrative support to MD and performing clerical functions.
• Organize meeting, Preparing agenda and minutes of the meetings.
• Coordinates with various dpts. Within the company in all matters requiring MD‘s approval.
• H R policies – Contribute in the establishment and implement strictly.
• Supervise and coordinate activities of staff.
• Time management, effective communication at all levels, self-correspondence.
• Performance management
• Employee relation and Training.
• Monitoring and controlling the activities of Sales Teams
Job Brief: As a Secretary you will assume the duty of clerical and administrative support.
- Answer incoming calls and take messages
- Check, sort and forward emails
- Monitor office supplies and place order when necessary
- Keep updated records and files
- Monitor office expenses and costs
- Take up other duties as assigned (travel arrangements, schedules etc.)
- Maintain good housekeeping of the entire reception area
- General administrative job
- Other duties as when assigned
- Candidate must possess bachelor degree
- Minimum 1 year administrative experience
- Proficient in MS Office Applications
- Proficient in English ( Oral and Written)
- Able to commence work immediately
Job Type: Full-time
Digital Archiving Dubai
Document Sorting: Sorting all documents to streamline and organize the old records in a logical manner to make the accessibility more efficient.
Indexing: Develop and implement right indexing policy according to the organization
Scanning: Effective use of technology and resources to scan large number of documents which can be accessed electronically/quickly to facilitate improved customer service and reduce storage cost for clients and documents remain readily accessible both in physical and digital forms.
Digital Storage: Maintain the secure process of storing the digital archives of organizations so that clients do not have to invest heavily in the infrastructure.
Web Based Document Retrieval: Effective utilization of international standards software for the retrieval of sorted, indexed and scanned documents.
Physical Storage: Physically store all the clients’ documents using bar-code and as well as to the designated shelf and rack.
Physical Retrieval: By using the proper retrieval process physically retrieves of records from stored documents.Administrative Duties: Perform administrative duties (Generating registers Extracting data & documents) and also performs data entry to produces logs, transmittals and other reports.
Housekeeping: Perform regular housekeeping on all project documents (hard copy, electronic and work area)Customer Inquiries: Respond to customers inquires and conduct follow-up on customers concerns or questions.