Administration

Personal Assistant Dubai

looking for ARABIC only Male/Female personal assistant Assisting with all secretarial and sales coordinator.
Must be Arabic speaking 
- contact answering all incoming calls
- Respond to clients complaints and queries
- Schedule meetings for sales team
- Make calls for following quotation 
- Creating and Managing new and existing client database
- Follow up on quotations
- Provide general administrative 
- Must have good organizational and computer skills

Administrative assistant Dubai

Required for a newly opening company in DUBAi. Applicant must be fluent in English, Arabic is an asset, experienced required for administrative assistant, self motivated, good team player, computer literate, background of sales & customer service, able to work under pressure to hit targets, accounting background is an asset.

 

EXCELLIST FZC

Secretary Dubai

Duties 3.1 Files Secretaries often manage customer files and other records in an office. In a doctor\'s office, for instance, the secretary pulls each patient\'s file at the time of the appointment for the nurse or doctor. She replaces it when the appointment is over. Keeping files in alphabetical order and using a local filing system for easy storage and retrieval are keys to successful file organization. 3.2 Correspondence Secretaries are the common liaison for incoming and outgoing phone and mail correspondence. They receive calls from clients, business partners, workers or community members, and either answer questions or forward the calls. They also make calls on behalf of managers to communicate information to customers, to schedule appointments or to follow up on inquiries. Taking notes from a manager, preparing a memo or letter, and screening mail are common written correspondence duties. 3.3 Documents Secretaries are often tasked with copying documents for mailings or for internal distribution. They also must fax documents from the company to clients or customers, and receive incoming faxes to pass on to the appropriate person. Some secretaries use email, Word and Excel to create spreadsheets or documents and pass them on to employees or customers. Proofreading documents before they are sent out of the office is another duty. 3.4 Office Tasks Especially in small offices, a secretary may be asked to carry out routine clerical tasks and errands to assist others. This may include canceling or rescheduling appointments, ordering office supplies, taking notes during meetings, and getting drinks for the supervisor and guests. 3.5 Reception In general office positions, secretaries commonly assist new employees and visitors in finding their way around. This includes directing visitors to the people they came to meet and showing new employees where to go on their first day. In general, the secretary projects the image of the business by offering a friendly and professional reception to people who come into the office.

Broomakx

Administrative Officer Dubai

This position is responsible for providing executive level administrative support to the CEO of our global, professional services firm. The Executive Administrator is responsible for a broad range of strategic and tactical administrative support activities and is expected to work with limited direction from the executive, executing significant discretion and judgment in all aspects of their role. This position will have regular contact with, and at times, represent the CEO to Board of Directors and Executive Committee, along with industry and government officials, analysts, senior management in other firms, and important clients. For this reason, it is essential that they be collaborative but also have a confident, can-do attitude. This role requires the ability to maintain absolute discretion and confidentiality expected of a professional at this level.

midwaymiddleeast

Admin Manager Dubai

Create regular reports and update internal databases

- Prepare documents for product registration in the Municipality, submit and follow up on the same. 

- Handle the day to day Office Administration and manage the office supplies

- Perform administrative tasks such as renewals of license, company insurance, employees’ health insurance, visa and others.

- Providing general office support to the team 

- Knowledge of office procedures

- Excellent organizational skills with an ability to think proactively and prioritize work

- Ability to multitask 

- Proficiency in MS Office is a must (Excel, Word, Power Point)

- UAE Driving license is a plus

- Arabic language is a plus

Dubai Appointments

Administrative Executive Dubai

assisting is one of the largest occupations nationwide, and in this field, you'll play an important role in keeping an office running smoothly. The job description of an administrative or executive assistant may vary from position to position, but the duties usually involve the following:
Managing the day-to-day operations of the office
Organizing and maintaining files and records
Planning and scheduling meetings and appointments
Managing projects and conducting research
Preparing and editing correspondence, reports, and presentations
Making travel and guest arrangements
Providing quality customer service
Working in a professional environment, salary accoring to ones experience

Personal Assistant Dubai

We are urgently hiring Procurement cum Personal Assistant to our GM.

Must have knowledge in Procurement and Secretarial 

Gender - Female

Job Type: Full-time 

Required education:
Bachelor's 

Required experience:

Procurement: 2-4 years
Secretarial : 1-2 years
Required language:
English 

Job Type: Full-time

 

Team assistant Dubai

Your role

• As team assistant (m/f) focusing on office management, you will play an important role in our team, backing up and supporting the work of our consultants.
• To this end you will take over responsibility for coordinating (customer) appointments, as well as organising events and meetings, handling travel management and any visa applications required as well as preparing and providing necessary documents such as travel expense accounts.
• On top of this, you will be responsible for professional office organisation, handling in- and out-going mail and document archiving.
• You will support the local recruiting process and administrative procedures in the implementation of consultancy projects in the Middle East region. Here you will work in close coordination with various agencies and ministries.
• In addition, you will coordinate tax demands and audits and be in communication with tax consultancies and banking institutions.

Your profile

• Successfully completed business training, ideally as an assistant, secretary or within the hotel industry
• First experiences as an assistant, ideally in professional services (consultancies, auditing, law firms etc.) or first experiences in an administrative function in a public authority or ministry in the Middle East
• Good knowledge of PowerPoint, Excel and Word
• Intercultural experience in the UAE and/or other Gulf states
• Very good knowledge of English and Arabic, ideally with good knowledge of German
• Willingness to travel (approx. 2-3 days per month)
• Highly motivated, taking own initiative and structured and conscientious approach to work
• Self-confident manner and smart appearance, strong service-oriented point of view and the ability to keep a cool head even in hectic situations
• Team spirit and a dash of humour

Selected Candidates