Administration

Administrative Officer Dubai

Administrative Assistant to perform administrative and clerical tasks. Duties include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities
• Answer and direct phone calls
• Write and distribute email, correspondence memos, letters, faxes and forms
• Maintain contact lists, Plan meetings
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements
• Proven experience as an administrative assistant or office admin assistant
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Excellent written and verbal communication skills
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
 

Admin Manager Dubai

ITE EURASIAN EXHIBITIONS FZ LLC

Job description: Job details 
To provide administrative support to the entire team and to act as the communication link between the London team and its clients / service providers to ensure an accurate and efficient running of the ;

KEY ACCOUNTABILITIES / RESULTS AREAS: 
Contract and invoice administration 
Adding companies in to CRM and creating Orders once London sends contracts 
Process and follow up each ;
Checking floor plan against the contracts to make sure allocated space sqm and type are the ;
Set up template letters for invoicing, payment chasing, cancellations ;
Follow up each invoice sent out, check that the client has received the invoice and confirm the payment procedures from the individual ;
E-mail invoice with welcome letter explaining all necessary basic proceedings and deadlines ( marketing, technical, travel and freight, etc info and deadlines) 
Keep on top of all collections and chase any late ;
Create or use London's template (depending on the show) an up-to-date spreadsheet containing the clients' contacts, contract, financial, and orders coming through marketing ;
General administration 
Prepare Event set-up forms for each show and make sure they are approved and signed off if ;
CRM event set up if necessary 
To provide whatever administrative support is necessary to ensure the smooth running of the ;
Communication 
Deal with queries from contracted clients & agents, London office, ;
Liaise with technical department and send regular exhibitor lists to ITE suppliers (ie; Official Corporate Travel, Freight Agent and Stand Contractor) and build a good and trusting ;
Providing London Account with floor plan audit templates by set deadlines 
Communicate any criticism or feedback from exhibitors to management 

Marketing 
Send out Marketing/Exhibitor Manual, in consultation with ITE London office, with show information, forms to be returned as well as promoting other services such as advertising and ;
Provide international clients with basic knowledge of the ;
Collate all advertisements and company descriptions to be entered into the official show ;

Admin assistant Dubai

Administrative Assistant

Position Purpose 


The ideal candidate will be experienced in handling a wide range of administrative support tasks. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and projects 

Duties and Responsibilities Administration 
General office management (answer all incoming office calls, stationary ordering, and contract follow-up, contacting suppliers for office requirements/repairs, fax/mail distribution, post office duties, ordering of supplies for meetings and office, maintenance of overall office environment). 
General administrative activities supporting cross functional teams. 
Support Axios UAE with travel and accommodation logistics, laptop management, visa documentation etc. 
Event Management e.g. annual strategy meeting, book lunches, dinners and client entertainment. 
Book, and set up meeting rooms to include tea, coffees and water. 
Organize meeting room ensuring projector screens, white boards, markers are all included. 
Support regional offices as required across MENA. 
Local travel throughout Dubai as required
Additional duties as required. 

Finance 
Dealing with creditors, payment and reconciliation. 
Experience in bookkeeping. 
Management of cheque tracker. 
Management of petty cash expenses and monthly petty cash book-keeping, working with Finance Manager. 
Maintenance and responsibility for filing and record keeping for vendors and office expenses and bank records. 
Responsible for the coding of invoices/expenses and Harvest inputs. 
Generation of specific reports and administrative tasks as required by the Finance Manager 
Participate in the development and implementation of new standard operating procedures. 
Assisting in a variety of projects to improve and develop the financial reporting process. 
Additional duties as required. 
HR 
Assist HR Manager as required including the scheduling of local interviews for MENA Director and Global Head of Consulting. 
Book meeting rooms accordingly for the interviews. 
Support HR Head Office in contacting, following up with local candidates as required. 
Confidential filing and management of local staff files and visas. 
Additional duties as required. 
Relationships 
Close working relationship with the UAE team and HQ. 
Communication with external parties 
Special Skills and Knowledge 
Fluency in written and spoken English. 
Well organized with numeracy and analytical skills. 
Attention to detail with methodical thinking. 
Inter-personal skills. 
Strong communication and writing skills. 
Flexible and pro-active attitude. 
Strong competency in Excel, PowerPoint and the full MS Office Suite 
Competencies 
Teamwork. 
Personal organization. 
Concern for order and quality. 
Application of job knowledge. 
Knowledge and information Management. 

Business manager Dubai

The Business Centre Manager manages the day- to- day operations of the Business Centre. The Business Centre Manager will report directly to the Group CEO and will be responsible for all departments. This is a key management position that demands excellent leadership, management skills and vision within the Business Centre industry.

Responsibilities

Daily organization of the business centre
Management of all departments
Responsible for the business centre occupancy rate
Responsible for P&L
Dealing with clients and being accessible to them
Training and Development
Networking
Reporting to the HQ in Dubai
Setting good behaviours and leading by example
Maintaining productivity and standards

Personal Assistant Dubai

We are urgently hiring Procurement cum Personal Assistant to our GM.

Must have knowledge in Procurement and Secretarial 

Gender - Female

Job Type: Full-time 

Required education:
Bachelor's 

Required experience:

Procurement: 2-4 years
Secretarial : 1-2 years
Required language:
English 

Job Type: Full-time

 

Office assistant Dubai

We need urgent requirement for office assistant for our Reputed Engineering company in Dubai, should be honest and hardworking,should know atleast Basic computer 

Administrative Assistant Dubai

Looking for an Admn. Assistant to support office and senior management. Should be capable of undertaking all administrative tasks pertaining to office and employees. 3-4 Years of relevant UAE experience desirable Good Communication Skills and a pleasant personality, Location : Dubai Employment : Fulltime Visa

Receptionist Dubai

A Receptionist provides reception services for Guests to contribute to an overall exceptional experience from check-in through check-out and complete audits, as required.

What will it be like to work for this Hilton Worldwide Brand?

One of the most recognized names in the industry, Hilton Hotels & Resorts offers travelers a world of authentic experiences. Hilton remains an innovative, forward-thinking hospitality leader by offering best-in-class products, services and amenities to ensure that every guest feels cared for, valued and respected. From inaugural balls and international award galas to business events and personal moments, Hilton is where the world makes history, closes the deal, toasts special occasions and gets away from it all.

If you understand the importance of upholding a brand's reputation and what it takes to provide a globally recognized hospitality experience, you may be just the person we are looking for to work as a Team Member with Hilton Hotels & Resorts. 

Selected Candidates