Administration

Admin assistant Dubai

Looking for an admin assistant – STRICTLY MALE candidate with high integrity and minimum 2 years work experience in events/exhibition/interiors
• Knowledge of U.A.E visa process, U.A.E labour law and procedures 
• Proven experience as an administrative assistant
• Proficiency in MS Outlook (MS Excel, MS Word, MS PowerPoint)
• Prepare, edit all correspondence, invoices, billing, reports and documentation
• Monitoring monthly bills, team expense, making relevant reports
• Preparing monthly salary cheque and to do banking work as per requirements
 

Office Secretary Dubai

Maintains office services by organizing office operations and procedures;  controlling correspondence with clients; designing filing systems; managing client relationships; assigning and monitoring clerical functions. Defining procedures for retention, protection, retrieval, transfer, and disposal of records. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Prepares contracts and follows up with clients on contract renewals. Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments. Completes operational requirements by scheduling and assigning employees;.Maintains office staff job results by coaching, counseling, and disciplining employees;
Full Time Job:
Attractive Salary
Job Location in Dubai
 
 

Personal assistant Dubai

Responsibilities: 
-Responsible for managing a budget, petty cash, credit cards and bank accounts
-Reading, monitoring and responding to the employer's email
-Managing and reviewing filing and office systems
-Answering calls and handling queries
-Managing electronic diary
-Planning, organizing and managing travel and preparing complex travel itineraries as well as willing to travel internationally
-Attending events/meetings as the employer's representative
-Conducting and compiling research on the internet
-Supervise and manage all household staff, ensuring high standards (five star) 
-Organizing, negotiating and supervisory skills for outside contractors and other staff for the maintenance of the villa
-Devise and maintain daily, weekly and monthly schedules for all routine household tasks
-Ensure inventories are updated to maintain appropriate stocks of all household materials (cleaning, laundry, etc.)
-Planning, organizing and managing all events/gatherings/dinner parties
-Must be available to travel with the family

Skills:
-Computer literate, MS Office (outlook, Word, Excel, Power Point, One Drive), Drop Box, Quicken
-Fluent in Arabic, written and spoken
-Fluent in English, written and spoken
-Drivers license
-The ability to multitask with ease
-Strong follow up skills
-Diplomacy and tact
-Discretion and confidentiality
-The ability to receive constructive feedback
-Accounting Knowledge
-Highly personable 
-Leadership and motivational skills
-Flexible and mature approach with ability to work unsupervised
-Ability to resolve problems, quick thinker, quick decision making, tasks prioritizing
-Knowledge of household items
-Filing, emailing, bookkeeping
-Running personal errands
-Pet Care

Salary: Negotiable

Executive assistant Dubai

Job description: Hiring Executive Secretary

• Strong Secretarial background and good exposure so as to implement all-new practices.
• Provide secretarial support to the Business Head by encoding correspondences, reports & documents, handling or screening of incoming calls and random visitors, setting meeting with a various department, etc.,
• Make follow-ups to different departments, company, person any pending documents as requested by the Business Head including the status thereof.
• Coordinate with Administration arrangements & follow up as per instruction of the Business Head.
• Manage all inward and outward correspondence of the Business Head’s Office in order to ensure timely and accurate receipt and dispatch of the same.
• Set-up and maintain Business Head’s Office correspondence files and ensure safe custody and confidentiality.
• Collect reports from various departments; submit consolidated reports to the General Manager.
• Prioritize & follow through on issues and concerns, including those of a sensitive or confidential nature.

Skills
• Record the minutes of meetings and circulate to the attendees

Education
• Bachelor's Degree or Master’s in any discipline with 5+ years prior experience. 

Administrator Dubai

Company Profile
Snag and Inspect is a property inspection company in the United Arab Emirates certified by the International Association of Certified Home Inspectors (InterNACHI) and Middle East Real Estate Inspection Association (MEREIA). Snag & Inspect prides itself in being one of the companies that are recommended by the Dubai Real Estate Regulatory Agency (RERA).     
Job Description
We are in search of a dynamic individual to be a new member of our team. His/ her role is to provide outstanding customer service and day to day support to business administration, sales and marketing operations.
We work a 5 day work week with office hours from 8:30 am to 6:00 pm­.
Responsibilities

• Provide administrative assistance including preparing, sending and distributing correspondence, managing daily calendar, coordinating travel, filing and maintains strict confidentiality in daily office management functions
• Receive complaints and concerns from clients and manages resolution of the issues as appropriate or oversees referral of the issues to appropriate other staff member
• Prepare contracts, quotations, job cards, business letters and costing
• Manage purchasing and conducting inventory of office and pantry supplies
• Handle vehicle registration, permits, insurance, service and inspections
• Assist in the application and renewal of company licenses
• Manage document control and database
• Attend front desk calls and queries
• Handle other ad hoc reports and activities
• Responsible for recruitment process

Required Skills and Competencies

• Excellent customer service and English communication skills (verbal and written)
• Highly organized, self-motivated and problem solver needed
• Work experience in­­ managing emails, schedules, spreadsheets and presentation
• Work knowledge in document control and Salesforce is an advantage
• Ability to manage various tasks and work well under pressure meeting deadlines in a team environment
• Capable of multi-tasking work assignments and deliver what is required in the agreed time frame
• Positive can-do attitude to the job and the team
• 3-5 years administrative work experience in office environment
• Background in Construction, Real Estate and Maintenance is a major plus
• Associates degree or equivalent years of experience required
• Proficiency in standard software applications including MS Word, MS Excel, MS Power Point and MS Outlook.

Do you have the above requirements?
Then send us your CV and tell in your application letter why you are the best fit and how you can add value to our company.

Executive Assistant Dubai

Executive Assistant (UAE Nationals / Emirati applicants only)

The Role
• Be the first point of contact to the Managing Director by welcoming visitors and his managing incoming calls
• Responsible for coordinating his calendar and emails
• Reviewing correspondence; answering ad hoc questions and responding to meeting requests.
• Arranges meetings and agendas
• Be the main point of contact for the Managing Director’s senior management and international stakeholders

Requirements
• Professional spoken and written business English and Arabic communication.
• Meeting minute taking and document translation.
• Decision making and multitasking skills.
• Performs well under pressure.
• Advanced Microsoft office skills.

You will need to be based in the UAE with at least 3 years’ experience assisting a senior manager, be professionally presentable with an excellent work ethic and must be approachable. Attractive benefits package and a negotiable salary are available for this role.

Admin assistant dubai

We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.

Administrative Officer Dubai

Aurthority Jobs Ltd

We are looking for an Administrative Officer to join our team and support our daily office procedures.

A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you. Our ideal candidate also has working knowledge of office equipment and office management tools.

Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.

Selected Candidates