Jobs updated


Administration


nobleadvt


Administrative Secretary Dubai

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

1. Performing secretarial duties, data entry, receives and screens office calls and correspondence, responds to routine telephone inquiries; forwards calls to appropriate party. 

2. Should have very good knowledge of MS office and computer skills
3. Must be able to organize and independently handle all schedules for Sales and Marketing team
4. Prepare Weekly and Monthly Reports
5. Checking of monthly payable Bills 
6. Handle employee records and visa status
7. Can handle suppliers and get new quotes
8. Ability to speak excellent English and handle telecommunication

EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED) or graduation degree. 1 – 3 years of proven work record In the similar job role.

Candidates on Visit visa will be given preference or those who can join immediately.

Office manager Dubai


Job description: We are Dubai based company looking for an Office Manager to perform a variety of administrative tasks and support our company’s senior-level managers. Responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates.

Responsibilities
Coordinate and organize office activities
Greet visitors at office
Coordinate inbound and outbound office mail
Manage executive's calendars and set up meetings
Act as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Make travel and accommodation arrangements
Rack daily expenses and prepare weekly, monthly or quarterly reports
Oversee the performance of other clerical staff
Act as an office manager by keeping up with office supply inventory
Format information for internal and external communication – memos, emails, presentations, reports
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Organize and maintain the office filing system

Qualifications
Work experience as Administrative Assistant, Personal Assistant or similar role
Experience with administrative and clerical work
Outstanding organizational and time management skills
Proficiency in Microsoft Office suite
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Strong communication skills
Strong ability to multitask
Friendly and upbeat demeanor
Seniority Level
Mid-Senior level
Industry

Executive Assistant Dubai


Our company is looking for a smart, motivated, strong, flexible with pleasing personality and good attitude female Executive Assistant. The candidate should able to handle computer and administration skills. 

-Managing the day-to-day operations of the office
-Organizing and maintaining files and records
-Planning and scheduling meetings and appointments
-Managing projects and conducting research
-Strong Personality
-Exceptional communication skills
-Able to work under pressure and meeting deadlines

Must have good command in English, able to compose correspondence and with strong telephone skills.

Jacs Travel

Contracts Manager Dubai

Administration, maintenance and monitoring of primary reports in relation to departmental key performance indicators
- including availability, freesale only, zero turnover, supplier override, recommended hotels and other reports integral to the overall Product strategy.

Assist in the organisation of business trips for contracts managers
- including organising schedules, providing contract copies and JacTravel hotel information pages, destination and/or hotel reports, company essential back-up information for new hotels, defined pricing analysis where required.

Contracting duties
- Personal contracting duties may be assigned by the senior contracts manager with a specified number of contracts and according travel schedule.

Extranet training
- Offer extranet training to newly contracted hotels.

Special projects
- Each co-ordinator to have individual responsibility for contracting-led initiatives as assigned by Head of Contracting.

General office tasks
- Running scheduled reports
- Ensuring that received signed contracts are clear, legible and completed in full in accordance with company guidelines. Unacceptable contracts to be returned to contracts managers for revision.
- Answering phone on behalf of contracts managers when they are away from the office on company business.
- Assisting with urgent mail that may require office-based help when contracts managers are away on company business.
- Maintaining mailboxes when contracts managers absent on annual leave
- Filing of signed contracts
- Organising and administering hotel presentations to JacTravel staff
- Update and advise of ongoing hotel refurbishment programmes.

Assist in essential support for multiple or urgent agreements
- Help with drawing up and renewals of chain and overseas supplier contracts
- Draw up urgent contracts on contracts managers behalf if required Assist H&S requirements
- Chase hotels for return of H&S questionnaire and prompt contracts managers of outstanding ahead of business trips.

Admin assistant Dubai


office secretary with minimum of 3 years experience in Dubai.

Good communication, customer service and relationship-building skills
Advanced IT skills in photoshop and adobe illustrator.
Teamworking skills
Organisation and time management skills
Attention to detail
Negotiation skills
Assertiveness
Flexibility
Tact, discretion and diplomacy
The ability to be proactive and use your initiative: to see what needs doing and to do it
The ability to use standard software packages (eg Microsoft Office) and to learn bespoke packages if required.

Secretary Dubai


We are looking for Arabic Secretary prefer female on husband/father visa having experience in same field, Should possess excellent oral and written communication skill in English & Arabic language. Also have good computer skill 50 WPM typing speed in English and Arabic language.
Interested candidate can send your detailed bio 

Office Administrator Dubai


We are looking for office administrator / time keeper/ Accountant.Duties include to prepare daily / monthly time sheets, updates employees records.Daily office admin work including files, emails, coordination etc.Any other reports required by management.
Urgent hiring. as soon as.

 

Admin assistant Dubai


Job description: Bilingual Arabic/ English high skilled Administartion Assistant. F/M

Daties are majorably the meetings oraganisation and compagn for conference or meeting Translation, organising and following the needs of services by sub contrats.
The skills and experiences required are in the field of Finance management, free zone regulation and offshore law and public relations, real estate issue and human Ressource. 

The business focus on international investment and global company development, executing strategy plan.

Working closer to CEO, for the daily events and following to udate scop schedule.

Interested Candidate send Cv, contact and personal Data on the website contact form: www.Wikilinesllc.com, Than w'll reply if to meet in Arabic and english with CEO for interview via online video conference.