Administration

Admin assistant Dubai

A growing company in Dubai is looking for an Administrative Assistant cum Receptionist with the following requirements:

-UAE experience preferred but not necessary.
-Attention to detail.
-Keen to learn.
-Excellent communication skills.
-Well-versed in MS Office applications.

DUTIES & RESPONSIBILITIES

-Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
-Provide real-time scheduling support by booking appointments and preventing conflicts.
-Screen phone calls and routing callers to the appropriate party.
-Greet and assist visitors.
-Maintain polite and professional communication via phone, e-mail, and mail.Anticipate the needs of others in order to ensure their seamless and positive experience.

Admin assistant Dubai

Administrative Assistant 

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.

Receptionist Dubai

Job description: Duties and Responsibilities
• Prompt and courteous telephone answering.
• Manage the functioning and maintenance of office equipment (copies, fax, telephones, scan machine).
• Prepare materials for conferences, meeting etc.
• Coordinate with supplier and arrange material as per request from concern person.
• Manage and arrange outbound and inbound couriers.
• Purchase some items of the office Maintain the stationery follow office processes for records including scanning/inputting/attachment of invoices into accounting system.
• Weekly monthly report to the Manager about expenses.
• Ability to deal with Customer.
• Eventually taking over the responsibilities of answering questions and fulfilling requests for clients and customer with time sensitive issue.
• Maintain a clean and professional appearance of the front reception area.
• Ensure all documents and records are kept up to date.
• Answer all incoming calls, connects them to the appropriate extension.
• Responsible for answering and placing all incoming and out calls.
• Make invoice and quotation.
Requirements and Qualifications
• Bachelor Degree.
• 2-3 years of experience as a Receptionist cum Admin Assistant or similar role
• Excellent knowledge of MS office (word, Excel and PowerPoint).
• Excellent customer service skills
• Critical thinker and problem-solving skills
• Good time-management skills
• Great interpersonal and communication skills
Immediate Joiners Preferred. 
Gender: Female only
Nationality: Any


 

Woodthorpe Wright Associates FZ LLC

Office Manager Dubai

- Small team growing fast and needing organisation
- A local organization with global clients

Woodthorpe Wright Associates FZ LLC is a fast growing business coaching company. We need an office manager with skills, experience and savvy to be the back bone of day-to-day operations.


To thrive in this role, you’ll need to love variety, work independently, communicate well and be super organised. We are looking for a motivated individual with a proven track record in office administration. You may have experience from a different field than small business or coaching but will have proven ability to work under pressure and prioritise. The right candidate will play an integral part in the future expansion of our company. The salary is Aed 7,500-12,500 depending on experience, ability and attitude.

This is a unique opportunity and the role design can be flexible to fit the strengths and interests of the right candidate.

 Key responsibilities involve:

- Diary management, travel itinerary, scheduling and event co-ordination
- Deal with any queries via phone, email and general correspondence
- Set-up systems and procedures as required
- Invoice clients and manage accounts payable
- Personal administration duties for Managing Director

Administrative Assistant Dubai

Job description: We are looking to hire an Administrative Assistant for its Dubai office. The ideal candidate should have 2-3 years DUBAI Real Estate administration experience, sound computer skills (Excel and Word), proficient written and verbal communication skills, and have some knowledge of the geographical areas of the UAE.

 

Administrative Assistant UAE

Administrative Assistant Abu Dhabi 

Full time job, 6 days per week.
Female only 
Applicant must have UAE Residence Visa
Salary 4000-6000 AED
UAE Driving licence as advantage 


JOB DESCRIPTION

General Purpose

Provides administrative, secretarial and clerical support to others in the office to maintain an efficient office operation.

Main Job Tasks and Responsibilities

answer phones and transfer to the appropriate staff member
take and distribute accurate messages
greet public and clients and direct them to the correct staff member
coordinate messenger and courier service
receive, sort and distribute incoming mail
monitor incoming emails and answer or forward as required
prepare outgoing mail for distribution
fax, scan and copy documents
maintain office filing and storage systems
update and maintain databases such as mailing lists, contact lists and client information
retrieve information when requested
update and maintain internal staff contact lists
co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards
type documents, reports and correspondence
organize travel arrangements for staff
co-ordinate and organize appointments and meetings
assist with event planning and implementation
monitor and maintain office supplies
ensure office equipment is properly maintained and serviced
perform work related errands as requested such as going to the post office and bank
keep office area clean and tidy
Education and Experience

High School Diploma or equivalent
business college training an advantage
previous office experience may be requested but this can also be entry level position
competent computer skills including MS Office or equivalent
internet skills including use of e-mails, group messaging and data collection
English, Arabic, Russian (as advantage)
numeracy and literacy skills

Key Competencies 

organization and planning skills
work management and prioritizing skills
verbal and written communication skills
problem solving ability
attention to detail
accuracy
flexibility
reliability
teamwork

The Product House

Marketing Support Dubai

Leader in Luxury Spa supply in the ME seeks talented individual to assist with collation, preparation and creation of marketing support material. General admin support would be required from time to time.

Proficiency in word, excel, power point, outlook, acrobat, adobe photoshop and illustrator. Needs to be able to operate macintosh.

Admin assistant Dubai

Administrative Assistant

Position Purpose 


The ideal candidate will be experienced in handling a wide range of administrative support tasks. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and projects 

Duties and Responsibilities Administration 
General office management (answer all incoming office calls, stationary ordering, and contract follow-up, contacting suppliers for office requirements/repairs, fax/mail distribution, post office duties, ordering of supplies for meetings and office, maintenance of overall office environment). 
General administrative activities supporting cross functional teams. 
Support Axios UAE with travel and accommodation logistics, laptop management, visa documentation etc. 
Event Management e.g. annual strategy meeting, book lunches, dinners and client entertainment. 
Book, and set up meeting rooms to include tea, coffees and water. 
Organize meeting room ensuring projector screens, white boards, markers are all included. 
Support regional offices as required across MENA. 
Local travel throughout Dubai as required
Additional duties as required. 

Finance 
Dealing with creditors, payment and reconciliation. 
Experience in bookkeeping. 
Management of cheque tracker. 
Management of petty cash expenses and monthly petty cash book-keeping, working with Finance Manager. 
Maintenance and responsibility for filing and record keeping for vendors and office expenses and bank records. 
Responsible for the coding of invoices/expenses and Harvest inputs. 
Generation of specific reports and administrative tasks as required by the Finance Manager 
Participate in the development and implementation of new standard operating procedures. 
Assisting in a variety of projects to improve and develop the financial reporting process. 
Additional duties as required. 
HR 
Assist HR Manager as required including the scheduling of local interviews for MENA Director and Global Head of Consulting. 
Book meeting rooms accordingly for the interviews. 
Support HR Head Office in contacting, following up with local candidates as required. 
Confidential filing and management of local staff files and visas. 
Additional duties as required. 
Relationships 
Close working relationship with the UAE team and HQ. 
Communication with external parties 
Special Skills and Knowledge 
Fluency in written and spoken English. 
Well organized with numeracy and analytical skills. 
Attention to detail with methodical thinking. 
Inter-personal skills. 
Strong communication and writing skills. 
Flexible and pro-active attitude. 
Strong competency in Excel, PowerPoint and the full MS Office Suite 
Competencies 
Teamwork. 
Personal organization. 
Concern for order and quality. 
Application of job knowledge. 
Knowledge and information Management. 

Selected Candidates