Administration

Team assistant Dubai

Your role

• As team assistant (m/f) focusing on office management, you will play an important role in our team, backing up and supporting the work of our consultants.
• To this end you will take over responsibility for coordinating (customer) appointments, as well as organising events and meetings, handling travel management and any visa applications required as well as preparing and providing necessary documents such as travel expense accounts.
• On top of this, you will be responsible for professional office organisation, handling in- and out-going mail and document archiving.
• You will support the local recruiting process and administrative procedures in the implementation of consultancy projects in the Middle East region. Here you will work in close coordination with various agencies and ministries.
• In addition, you will coordinate tax demands and audits and be in communication with tax consultancies and banking institutions.

Your profile

• Successfully completed business training, ideally as an assistant, secretary or within the hotel industry
• First experiences as an assistant, ideally in professional services (consultancies, auditing, law firms etc.) or first experiences in an administrative function in a public authority or ministry in the Middle East
• Good knowledge of PowerPoint, Excel and Word
• Intercultural experience in the UAE and/or other Gulf states
• Very good knowledge of English and Arabic, ideally with good knowledge of German
• Willingness to travel (approx. 2-3 days per month)
• Highly motivated, taking own initiative and structured and conscientious approach to work
• Self-confident manner and smart appearance, strong service-oriented point of view and the ability to keep a cool head even in hectic situations
• Team spirit and a dash of humour

Administrator Dubai

- Able to use own initiative and prioritise

Executive Secretary Dubai

Looking for a young and dynamic Female Executive Secretary to join our growing team
- Duties involved are managing the day to day admin work and assisting team with day to day secretarial work
- Well versed with MS office – Outlook, PowerPoint, Excel and other Computer Software Applications (Windows/IOS)
- Experience in all aspects of administrative support, (from taking minutes of meeting, maintaining databases, filing, making travel arrangements to scheduling and organizing meetings, interviews etc.)
- Other related duties as required by the superior

QUALIFICATIONS
1.7-12 years experience in a law firm or multi-national company
2.Ability to work with a team in all levels of an organization
3.Proven management and leadership skills
4.Exceptional communication skills (oral and written)
5.Excellent typing skills, able to type at least 60wpm while taking minutes of meeting
6. Should be able to start immediately
7.Book-keeping and office management skills
8.Ability to multi-task, good decision maker and can work without supervision
E

Personal assistant Dubai

(Personal Assistant) Job brief:

We are looking for a responsible, reliable Personal Assistant based in Sharjah to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to boss’s working life and personal life. Having a time flexibility and driving license is needed. With a Salary of 2500 Dhs.



Skills & Responsibilities: 

• Listening and Communication Skills: 
You will be expected to follow instruction from your boss, and your ability to understand those instructions with little or no follow up will be appreciated by your boss. Also, you might need to relate messages or instructions to others based from your supervisor. Good listening and communication skills ensures that the information is relayed correctly. Acting as a first point of contact: dealing with correspondence and phone calls. Standing in for their manager in their absence.

• People/Interpersonal Skills: You will be working directly with at least one person: your boss. But you also might be the first line of communication between your boss and the outside world, potentially speaking with clients, other employees and upper management.

• Organizational Skills: Your boss will likely rely on you to keep the working day in order. Managing diaries, scheduling meetings, travel plans, billing, etc. will all require a successful personal assistant to have terrific organizational skills.

• Computer Skills: Writing emails, transcribing notes, faxing, copying, and creating spreadsheets or printing documents. Knows how to use smartphones & aware of using apps such as (WhatsApp, google maps..). Fully aware with Microsoft office programs (PowerPoint, Word & Excel).

 

Office Assistant Dubai

Office Assistant female, with or without experience, who can speak Hindi and English fluently required for an organisation in Dubai. Please send CV, the salary is negotiable by the employer

Secretary Dubai

We are looking for a qualified Female Secretary cum Accountant on Husband/Father visa for our office in Ajman with multitasks skills, ready to be involved with the coordination and implementation of routine office procedures. Please send CV 

Administrative Officer Dubai

Responsible for the acquisition and administration, at optimum balance of quality, cost and supplier service, of all materials and services necessary for the company’s production and operating needs to meet customer order and delivery expectations

Will utilize forecast and customer demand to ensure availability of purchased parts and components to support production schedules - seeking to minimize cost and the inventory investment while maintaining quality and service level objectives

Lead and/or provide critical support as necessary to ensure year over year cost improvements tied to material spend and expenses.

Provide information to management regarding forecast demand, production levels, MRP planning and inventory investment to facilitate short-term and intermediate planning and decision-making

Admin assistant Dubai

Female office administrator required for well reputed entertainment company in Dubai
The successful candidate must have at least three years’ experience in the UAE .
The applicant must possess:
• ability to work independently and to communicate effectively with others in both verbal and written form
• excellent administrative and organizational skills, detail oriented and be able to manage multiple tasks
• a team player and fast learner
• able to work a flexible schedule and weekends as needed
• dynamic personality, must have a passion to succeed, flexibility and ability to work under pressure
• excellent knowledge of English (oral and written) is required.
• valid UAE driver's license preferable
Interested candidates kindly apply your CV

Selected Candidates