Administration

Status World Wide

Office Manager Dubai

We are looking for an Office Manager/ Branch Manager to run the company’s office 
Located/registered at Sharjah Airport International Free Zone UAE; 
There could fix salary cum handsome commission of management and sales. 
Candidate must have UAE experience; driving license. 
Please send you resume

Executive assistant Dubai

Job description: Hiring Executive Secretary

• Strong Secretarial background and good exposure so as to implement all-new practices.
• Provide secretarial support to the Business Head by encoding correspondences, reports & documents, handling or screening of incoming calls and random visitors, setting meeting with a various department, etc.,
• Make follow-ups to different departments, company, person any pending documents as requested by the Business Head including the status thereof.
• Coordinate with Administration arrangements & follow up as per instruction of the Business Head.
• Manage all inward and outward correspondence of the Business Head’s Office in order to ensure timely and accurate receipt and dispatch of the same.
• Set-up and maintain Business Head’s Office correspondence files and ensure safe custody and confidentiality.
• Collect reports from various departments; submit consolidated reports to the General Manager.
• Prioritize & follow through on issues and concerns, including those of a sensitive or confidential nature.

Skills
• Record the minutes of meetings and circulate to the attendees

Education
• Bachelor's Degree or Master’s in any discipline with 5+ years prior experience. 

Administrative Assistant Dubai

1-Documentation and filing.
2- Administrative Assistants are basically in-charge of documenting company and staff activities especially relating to clients and suppliers.
3- In addition to the logs, documents and filing similarly required of Office Assistants, Admin Assistants manage supplier, customer and prospect database systems.
4-Technical support. 
5-Administrative assistants help with the preparation of presentations, quotes and all other documents for internal and external purposes.
6- Although the Office Manager or Administrative Coordinator is their direct supervisor, administrative assistants are lent to various teams as the need arises.

Personal assistant Dubai

PERSONAL ASSISTANT
JOB DESCRIPTION
• Manage, assist and organize calendar for Managing Director.
• Assist in the permit preparation.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Should be able to work under pressure
• Have an understanding of the requirements and implications of working to a CEO.
• IT literacy; experience of Word, Excel, PowerPoint, access database software etc.
• Organizing and attending meetings; sometimes taking minutes and ensuring their manager is well-prepared for meetings 
• Replying to emails, faxes and post Booking travel arrangements and accommodation when necessary 
• Ability to multitask and prioritize daily workload
REQUIREMENTS
• Work experience as a personal assistant 1-2 years
• Excellent verbal and written communications skills 
• Driving License would be considered as an advantage.
• With pleasing personality
• Can join immediately.
• Any nationalities.
• Must be Female 
• Full Time

EXCELLIST FZC

Secretary Dubai

Duties 3.1 Files Secretaries often manage customer files and other records in an office. In a doctor\'s office, for instance, the secretary pulls each patient\'s file at the time of the appointment for the nurse or doctor. She replaces it when the appointment is over. Keeping files in alphabetical order and using a local filing system for easy storage and retrieval are keys to successful file organization. 3.2 Correspondence Secretaries are the common liaison for incoming and outgoing phone and mail correspondence. They receive calls from clients, business partners, workers or community members, and either answer questions or forward the calls. They also make calls on behalf of managers to communicate information to customers, to schedule appointments or to follow up on inquiries. Taking notes from a manager, preparing a memo or letter, and screening mail are common written correspondence duties. 3.3 Documents Secretaries are often tasked with copying documents for mailings or for internal distribution. They also must fax documents from the company to clients or customers, and receive incoming faxes to pass on to the appropriate person. Some secretaries use email, Word and Excel to create spreadsheets or documents and pass them on to employees or customers. Proofreading documents before they are sent out of the office is another duty. 3.4 Office Tasks Especially in small offices, a secretary may be asked to carry out routine clerical tasks and errands to assist others. This may include canceling or rescheduling appointments, ordering office supplies, taking notes during meetings, and getting drinks for the supervisor and guests. 3.5 Reception In general office positions, secretaries commonly assist new employees and visitors in finding their way around. This includes directing visitors to the people they came to meet and showing new employees where to go on their first day. In general, the secretary projects the image of the business by offering a friendly and professional reception to people who come into the office.

etihadgroup

Administrator Dubai

Management of petty cash transactions.
2. Reconciliation of direct debits and finance accounts.
3. Ensuring all payments amounts & records are accurate.
4. Working with journals, sales & purchase ledgers and spreadsheets.
5. Calculating and checking to make sure payments, amounts and records are correct. 
6. Serves customers by backing-up receptionist; 
7. Answer phones and transfer to the appropriate staff member
8. Take and distribute accurate messages
9. Greet clients and direct them to the correct staff member
10. Coordinate messenger and courier service
11. Receive, sort and distribute incoming mail
12. Monitor incoming emails and answer or forward as required
13. Prepare outgoing mail for distribution
14. Fax, scan and copy documents
15. Maintain office filing and storage systems
16. Update and maintain databases such as mailing lists, contact lists and client information
17. Retrieve information when requested
18. Update and maintain internal staff contact lists
19. Type documents, reports and correspondence
20. Co-ordinate and organize appointments and meetings
21. Monitor and maintain office supplies
 

Secretary Dubai

Female Personnel Secretary

Looking for Female Personal Secretary to M.D. of a Company in Dubai. Female, smart, decent, computer literate, manageable, graduate can apply for the post. Those who can travel outstations with M.D. Very Good Salary. Send CV : 

Secretary Dubai

Required FEMALE SECRETARY - With knowledge of computers - Must be eloquent in English. The individual must possess secure knowledge in internet surfing, hotel and travel reservation, record keeping etc.. More important is availability.

Selected Candidates