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Administration


Secretary Dubai


Dubai Consultants

Job description: We are looking to hire a Secretary cum Receptionist position for Dubai based company on an immediate basis.
Duties & Responsibilities:
• Answering calls, taking messages and handling correspondence
• Maintaining diaries and arranging appointments
• Typing, preparing and collating reports
• Filing
• Acting as a receptionist and/or meeting and greeting clients
• Performing and Admin Duties and generalist Functions
• Knowledge of Secretarial Activities
• Manage and update Managing Director's personal files and documentation.
Requirements
• Must have done Work for Secretarial and HR & Admin Duties
• Must have good years of Experience in Dubai
• Excellent written and verbal communication skills
• Proficiency in MS Office
• Flexible, proactive and team working skills
Job Types: Full-time, Permanent

Data entry operators Dubai


Qasir Khaibar Trading
Country: UAE

Job description: Looking for Data Entry Operator for Trading company in Dubai (40 wpm), with 2 to 3 years UAE experience. Candidate with visit / cancelled visa will be considered.

Admin assistant Dubai


jacobsons direct

Job description: Arabic & English language is a must
Obtains client information by answering telephone calls; interviewing clients; verifying information.
Determines eligibility by comparing client information to requirements.
Establishes policies by entering client information; confirming pricing.
Informs clients by explaining procedures; answering questions; providing information.
Maintains communication equipment by reporting problems.
Maintains and improves quality results by adhering to standards and guidelines; recommending improved procedures.
Updates job knowledge by studying new product descriptions; participating in educational opportunities.
Accomplishes sales and organization mission by completing related results as needed.

Executive Secretary Dubai


  • Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
•devising and maintaining office systems;
•using content management systems to maintain and update websites and internal databases;
•liaising with staff in other departments and with external contacts;
•ordering and maintaining stationery and equipment;
•sorting and distributing incoming post and organising and sending outgoing post;
•arranging travel and accommodation for staff or customers and other external contacts;
•liaising with colleagues and external contacts to book travel and accommodation;
•organising and storing paperwork, documents and computer-based information;
•photocopying and printing various documents, sometimes on behalf of other colleagues;
Other Benefits
Air Ticket; Accommodation; Private Health Insurance

Administrative assistant Dubai


We are looking for an Administrative Assistant, Candidate must possess good communication and correspondence skills. Knowledge of Adobe Photoshop would be an asset.

Command over English language is mandatory and computer skills MS office .

All Interested candidates kindly go to www.toplinellc.com - Lighting
division -careers tab/link - and fill in all your details and submit. State skills based on your applied role.

Personal assistant Dubai


Personal Assistant (Female) for GM

Handle GM’s office schedule, phone calls, and emails.
Coordinate and maintain the diary of the General Manager including organizing of all appointments, meetings, travel.
Schedules appointments, meetings and events, including travel arrangements as necessary.
Prepare agenda and provide transcription and dictation of meeting minutes.
File and retrieve corporate documents, records, and reports.
Sort, and distribute incoming correspondence to the concerned departments and vice versa.
Monitor and register all incoming emails submitted for GM’s review or signature.
To provide a comprehensive secretarial and administration service to the General Manager across the range of his work.
Check and Maintain cleanliness and tidiness of GM’s office by monitoring cleaner.
Maintain a high level of confidentiality and discretion in all documents and meeting reports.
 

Experience of at least 2 years as Personal Assistant
 

Team assistant Dubai


Your role

  • As team assistant (m/f) focusing on office management, you will play an important role in our team, backing up and supporting the work of our consultants.
  • To this end you will take over responsibility for coordinating (customer) appointments, as well as organising events and meetings, handling travel management and any visa applications required as well as preparing and providing necessary documents such as travel expense accounts.
  • On top of this, you will be responsible for professional office organisation, handling in- and out-going mail and document archiving.
  • You will support the local recruiting process and administrative procedures in the implementation of consultancy projects in the Middle East region. Here you will work in close coordination with various agencies and ministries.
  • In addition, you will coordinate tax demands and audits and be in communication with tax consultancies and banking institutions.

Your profile

  • Successfully completed business training, ideally as an assistant, secretary or within the hotel industry
  • First experiences as an assistant, ideally in professional services (consultancies, auditing, law firms etc.) or first experiences in an administrative function in a public authority or ministry in the Middle East
  • Good knowledge of PowerPoint, Excel and Word
  • Intercultural experience in the UAE and/or other Gulf states
  • Very good knowledge of English and Arabic, ideally with good knowledge of German
  • Willingness to travel (approx. 2-3 days per month)
  • Highly motivated, taking own initiative and structured and conscientious approach to work
  • Self-confident manner and smart appearance, strong service-oriented point of view and the ability to keep a cool head even in hectic situations
  • Team spirit and a dash of humour

Admin manager Dubai


MenaLac

Job description: Administration Manager: 
Maintain management procedures for office administration and operations including:
o Correspondence and communications (postal, electronic and telephonic)
o Finances and petty cash
o Documentation and records, tax records, lease, and confidential documents
o Office Inventory & Asset List
o Stationary and Office supplies
Coordinate the gathering of signatures for and prepare all corporate resolutions, legal documents, and related materials required for the Council.
Provide administrative support to the Management Committee, Board Committees, subcommittees, and working groups.
Responsible for maintenance of all office hardware and equipment.
Assist the General Secretary in the preparation and mailing of annual dues invoices and follow up mailings, ensure that office records show when dues have been processed, update all pertinent member information in the computer system.
Oversee the processing of new member applications.
Provide membership statistic, profiles, and special membership reports as required.
Maintain all bookkeeping functions. This would include: Preparing and processing of all checks
Events Management and Coordination for meetings, workshops, seminars, and conferences: 
o Arrange venue hire, catering, room layout and logistics (including contract preparation)
o Distributes invitations and confirm of meetings
o Prepare agendas and take minutes of meetings
Carries out such other general responsibilities as may be delegated by the General Secretary of the Board of Directors.
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